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Conference &
Public Meeting Support

Conference & Public Meeting Support

SC&A brings together logistics experience, communications professionals, and subject-matter expertise to support public meetings, workshops, and conferences of all sizes, from 1-hour sessions to multi-day events. We will:

  • Help develop agendas and schedules
  • Obtain meeting space to client’s specifications
  • Develop publicity and registration materials, including logos
  • Process registration
  • Coordinate logistics with the meeting site, including multimedia resources and food
  • Arrange appropriate security, when needed
  • Prepare meeting agendas, information packets, and other handouts
  • Develop or format presentations
  • Provide logistical, recording, and facilitation staff
  • Analyze evaluation forms
  • Prepare the post-meeting summary report

Sample Projects

  • For the U.S. Department of Energy Office of NEPA Policy and Compliance, SC&A planned and conducted two 2½-day meetings for approximately 100 National Environmental Policy Act (NEPA) Compliance Officers and members of the wider NEPA community.
  • For the U.S. Environmental Protection Agency (EPA) Office of Research and Development, SC&A planned and oversaw logistics, took notes on the proceedings, and drafted highlight summaries for a series of “New Directions” workshops on EPA reinvention, risk management, community assessment, and regional science.
  • For EPA, SC&A arranged, conducted, and prepared detailed reports of public meetings in Las Vegas and Amargosa Valley, Nevada, and Washington, DC, on site-specific environmental standards for a potential high-level radioactive waste repository at Yucca Mountain, Nevada. Due to the sensitive nature of the project, SC&A’s support included arranging appropriate security staff and hiring local police officers where necessary.

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